Texas Licensed Child-Placing Agency Administrator (LCPAA) Set 2 Practice Exam

When actual costs for pass-through items go beyond the initial estimate by more than 10%, the agency must secure written acknowledgement and agreement from the adoptive parents that they will cover the extra charges. Pass-through expenses are costs the agency bills clients for that aren’t profit for the agency, so transparent disclosure and written consent are required before those additional costs are incurred. This protects the adoptive parents from surprise charges and creates an official record of their agreement to the higher costs.

The other options don’t provide that documented consent or address how the extra costs are to be handled: licensing authorization isn’t a mechanism for clients’ consent, absorbing the cost ignores the requirement to inform and obtain agreement, and refunding the excess would not give the adoptive parents the agreed-upon authorization to pay more.